Tip Sheet

fried computer Maintenance to Prevent Data Loss

When your computer or laptop fails, it puts your sensitive data at risk of being permanently lost. While a data recovery specialist can help you retrieve lost data, it’s much better to avoid loss in the first place by maintaining your device and making wise choices in uncertain circumstances. Consider the following tips:

  • Always use updated software for data security and virus protection.
  • Install power surge protectors and uninterruptible power supply (UPS) devices.
  • Move desktop computers as rarely as possible, and turn off the power before you do.
  • Regularly blow out your device’s fan and vents with compressed air to prevent dust buildup. This measure is especially important for laptops, which are prone to overheating when vents become clogged.
  • Avoid temperature extremes, particularly heat. If you live in a home without air conditioning, consider using a fan to provide extra cooling and air movement on hot days.
  • Always place your laptop on a hard surface, as placing it on a soft surface may cause the vents to become blocked. Additionally, don’t leave your laptop plugged in all the time, as this will reduce the battery’s lifespan. Instead, switch to battery power once the laptop is charged, or remove the battery altogether if you’re working near an electrical outlet.
  • Have your devices’ memory cleaned at regular intervals. As temporary internet files, spyware and other “data debris” accumulate over time, they can slow your computer’s operation. A computer professional will remove unnecessary files and software to keep your device running smoothly and speedily.
  • If you hear grinding, clicking or whirring sounds, immediately shut down your computer and call a professional data recovery company.
  • Avoid DIY data recovery methods such as rebooting your device or using diagnostic tools or software—often, these just make things worse.
  • Click with caution. The easiest way to give your computer a virus is to click on a bad link, so if you aren’t sure about it, don’t click on it. This goes for both general browsing and emails. Personal email accounts get hacked all the time, and hackers can spread viruses by simply forwarding them to a person’s contacts. So, if you receive an email from a friend encouraging you to click on a link, you should think twice.
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